In submitting this request, I have read and agree on behalf of my organization to comply fully with current health guidelines, HCPSS USE OF SCHOOL FACILITIES POLICY 10020 and OTHER BOARD POLICIES. Failure to comply with the above named policy, guidelines and procedures will, among other things, result in cancellation or denial of HCPSS facility use.
I, the user am aware building, staffing, & energy fees may be applicable in order for my organization to execute their use. I also understand my permit request is not reserved until I receive a final notice of approval from the Community Use of Facilities.
Terms and Conditions Updated 4/22/2021
COVID-19: By submitting an online facility request, you acknowledge that you are fully aware that any interaction with the general public poses an elevated risk of being exposed to COVID-19 and that HCPSS cannot guarantee that you will not be exposed while in attendance during any activity. Further, HCPSS is not responsible for the health and safety conditions at any permitted community event in a HCPSS facility, nor shall HCPSS be held liable to any individual who may contract COVID-10 during a permitted event. HCPSS encourages you to follow the organizer’s safety policies, as well as CDC, Maryland Health Department and local laws restrictions and guidelines.
Howard County Public School System (HCPSS) may revise and update these Terms and Conditions at any time. Your continued usage of this website will mean you accept these changes, conditions and acknowledge receipt of Policy 10020 and all other related board policies.
On behalf of my organization, I, the user, attest to being at least 18 years of age. Also, I or any other individual will not personally profit in any way from this submission. I am aware fees may be applicable in order for my organization to execute their use. I also understand my permit request is not reserved until I receive a final notice of approval from the Community Use of Facilities Office. I confirm, myself and all those associated with this organization agree all facility use is limited to the confirmed time and space as permitted.
Occupant Safety in Assembly Occupancies:
Crowd Manager Occupant Load
1 50 - 250
2 251 - 500
3 501 - 750
4 751 - 1000
For any public assembly, the using organization is required to have the proper number of accredited crowd manager(s) present at all times per maximum occupancy as specified by the Howard County Fire Marshal.
Under a Full Review and/or Development Policy 10020 – Use of School Facilities
Please note, dates are subject
Board Report: May 14
Public Hearing: June 11
Board Action: June 25
Effective Date: July 1, 2020
During the development or
revision period, comments and suggestions for changes to the policies under
review can be submitted via email to firstname.lastname@example.org and will be shared with
the applicable committee chairs prior to the presentation of the proposed
policy report to the Board of Education.
After presentation of the proposed policy to the Board of
Education, the public are invited to submit written testimony at least 48 hours
prior to the meeting at which the Board is scheduled to take action by email
to email@example.com or
by letter to the Board of Education Office. The public may also testify in
person at the public hearing. Equal consideration is given to written and oral
HCPSS staff member will:
Remain at the main entrance until 15 minutes after start time of community use or until an additional authorized user has arrived to greet their attendees. Upon arrival of additional attendees, escort authorized community user(s) to their designated area(s), unlock only areas permitted, raise/lower basketball hoop, provide contact information and inform their location in the building and inspect existing condition of space being used (ensure area is safe and clean).
Check in every hour with group leader, inform leader if their location in the building changed.
At the conclusion, perform a final inspection with the group leader and address any concerns and document.
REMINDER: Distribution of Community Announcements and
Community organizations wishing to distribute flyers must have an approval
letter from the Public Information Office prior to distribution. Organizations
requesting electronic distribution of information/announcements must also be
pre-approved, and these notices will be posted on the Community News and
Programs web page. firstname.lastname@example.org
dates to existing request, if needed.
Do NOT create new request for the
same school activity.