Howard County Public School System
Event Management System

Per Policy 5100 Health Services, HCPSS will supply overdose reversing medication in accordance with state law.  The HCPSS Overdose Response Program ensures that overdose reversing medication is stored and accessible in each school.  The medication, along with use instructions, can be found in a defibulator box in all HCPSS facilities to be administered to an individual experiencing or believed to be experiencing an overdose. Prior to your facility reservation date, please contact the building administrator for the location of the designated AED box. 

HCPSS Outdoor School Maps

School Facilities/Field Closings Hotline – 410-313-6827  http://www.hcpss.org/schools/emergency-closings/

  
ADDED TERMS & CONDITIONS FEATURE: 
PLEASE READ HCPSS USE OF SCHOOL FACILITIES POLICY 10020 AND Other HCPSS Board Policies CAREFULLY BEFORE USING THIS SITE. By using this site, you signify agreement for yourself and all organization members and guests to all HCPSS policies. If you do not agree to these Terms and Conditions, do not use this site.
 
Samsung Galaxy Note7 smartphones are no longer allowed on school property. The lithium-ion battery in the Galaxy Note7 smartphone can overheat and catch fire, posing serious fire and burn hazard to consumers.  
 
For any public assembly where 250 or more persons are anticipated, the using organization is required to have one certified adult crowd manager present for every 250 people as specified by the Howard County Fire Marshal.
 
 
Please contact Diane Caporaletti 410-313-8293 if you are interested in booking the Jim Rouse Theatre www.rousetheatre.org
  
** A separate online request must be submitted for each activity period for each school **
 
STAFFING FEES APPLY TO ALL SUMMER COMMUNITY BOOKINGS WHEN SCHOOLS ARE NOT IN SESSION BEGINNING 4:30PM
  
Outdoor Areas   (Late requests processed on a first come first serve basis)
   
  Activity Period Submission Deadline 
 

Fall (Sept. 1 - Dec. 31)

June 1

 

Spring / Summer (Apr. 1 - Aug. 31)


January 1

    
Indoor Areas   (Late requests processed on a first come first serve basis)

  Activity Period

Submission Deadline 

 

Fall(Sept. 1 - Dec. 31)

June 1
 

Winter(Jan. 1 - Mar. 31)

October 1
 

Spring (Apr. 1 - June 30)

January 1
 

Summer (July 1 - Aug. 31)

April 1

CONFIRMATION EMAIL MUST BE PRESENT AT ALL TIMES WHILE ACTIVITY IS IN PROGRESS!

If you are unable to access the building at your approved time call 443-472-5969.  If you experience heat/ac problems, a group member must call 410-313-7091.  School staff members do NOT have the authority to request on your behalf.  In case of inclement weather call 410-313-6827.   http://www.hcpss.org/schools/emergency-closings/
 
Food and beverage consumption is limited to Cafeteria space ONLY!  Food is NOT allowed in any classroom areas and is strictly enforced. 
 
HVAC turnover occurs (pending current temps) on or about April 15th and heating on or about October 15th.  As of January 2015, Energy not previously requested online may incur a HVAC Tech fee (minimum 4 hours/$66/hr) for late energy requests if technician is required.
 
 WINTER/HEATING SEASON OPERATING CONDITIONS

1. School day (Monday-Friday) – Temperatures are to be maintained as follows:

     a. Classroom areas, portable classrooms, media centers, cafeterias, multipurpose rooms, administrative areas, and teacher planning areas will be 70˚F (+/- 2˚F).

     b. All other areas shall be set at 65˚F.

2. On days when school is not in session and overnight (one hour after dismissal of students), the temperature setting is to be 55˚F in all areas.

3. NO PORTABLE HEATERS will be used unless a mechanical failure necessitates supplemental heat.

SUMMER/COOLING SEASON OPERATING CONDITIONS - School day (Monday-Friday) – In spaces where cooling is available, temperature settings in all areas of the building being used will be 76˚F (+/- 2˚F). Air conditioning units will operate from one hour prior to approved school start time until one hour after dismissal of students. Following the end of the academic school year in June, air conditioning will be provided only to maintain the integrity of the building environment, to support HCPSS summer school services and for programs where the energy component is requested and paid for separately. Cooling schedules will be lengthened when the Environmental Protection Agency (EPA) designates a Code Orange or higher air quality day.

PORTABLE CLASSROOMS have occupancy sensors that adjust schedules and night temperature set points to reduce heating and cooling equipment when no one is inside the classroom. For this reason, please avoid using portable classrooms for activities outside of normal school hours.

High School Auditorium Use - No tech services provided for Auditorium use beyond house lights up/down; stage lights up/down.  No access to sound/lighting booth.  This applies to all high schools with the exception of JRT @Wilde Lake High. 

Use of High School athletic areas is with the understanding that school practices, games, and matches will be completed prior to community group use.
 
48 Hours in Advance, EMS web users MUST make changes or cancel online when they will not be using previously requested space.  EMS web users can access all web submissions online by selecting “View My Requests” under Reservation tab to make changes/cancellations.  Date and time changes can be made by selecting “Booking Tools”.
 
All Kitchen requests must be accompanied by a Cafeteria Worker Request (additional staffing fee may apply) prior to approval.  http://www.hcpss.org/parents/facilities/  

SCHOOL CLOSINGS*  http://www.hcpss.org/calendar/
New Year's Day    
Martin Luther King Jr. Day    
President's Day    
Good Friday and Easter Monday    
Memorial Day    
Independence Day   
Labor Day
Rosh Hashanah and Yom Kippur
Primary/Election Days
Thanksgiving Holiday (Thursday and Friday)
Christmas Eve and Christmas Day
Lunar New Year Eve^
Eid Al-Adha^
Diwali^
^2016-2017 school year. Professional learning and/or workdays for teachers were scheduled on these dates.
* Exceptions may be made for special requests and regular religious services , through the Use of School Facilities Office.  For state mandated holidays occurring on Saturday or Sunday, schools will be closed for observance on Friday or Monday.

Unless otherwise requested, only one (1) custodian will be assigned.

For more information  http://www.hcpss.org/parents/facilities/