Howard County Public School System
Event Management System

 FACILITY USE IS LIMITED TO THE CONFIRMED SPACE AND TIME PERMITTED  

 

ALERT!  TERMS AND CONDITIONS UPDATE 

PLEASE READ THESE TERMS AND CONDITIONS OF USE CAREFULLY BEFORE USING THIS SITE!
Howard County Public School System (HCPSS) may revise and update these Terms and Conditions at any time. Your continued usage of this website will mean you accept these changes, conditions and acknowledge receipt of Policy 10020 and all other related board policies.

On behalf of my organization, I, the user, attest to being at least 18 years of age. Also, I or any other individual will not personally profit in any way from this submission.  I am aware fees may be applicable in order for my organization to execute their use. I also understand my permit request is not reserved until I receive a final notice of approval from the Community Use of Facilities Office. I confirm, myself and all those associated with this organization agree all facility use is limited to the confirmed time and space as permitted.

In submitting this request, I have read and agree on behalf of my organization to comply fully with the HCPSS USE OF SCHOOL FACILITIES POLICY 10020 and OTHER BOARD POLICIES. Failure to comply with the above named policy, guidelines and procedures will, among other things, result in cancellation or denial of HCPSS facility use.


Under a Full Review and/or Development Policy 10020  – Use of School Facilities

During the development or revision period, comments and suggestions for changes to the policies under review can be submitted via email to policy@hcpss.org and will be shared with the applicable committee chairs prior to the presentation of the proposed policy report to the Board of Education.

After presentation of the proposed policy to the Board of Education, the public are invited to submit written testimony at least 48 hours prior to the meeting at which the Board is scheduled to take action by email to boe@hcpss.org or by letter to the Board of Education Office. The public may also testify in person at the public hearing. Equal consideration is given to written and oral testimony.

 https://www.hcpss.org/f/board/policies/10020.pdf


ALERT: Beginning in fall 2018, HCPSS will be installing new short-throw projectors in classrooms throughout the district. Please be advised that your group may be asked to temporarily relocate from your assigned classroom to another location in the school to accommodate the installation project. 

 

If you are unable to access the building at your approved time call 443-472-5969.

 

PLEASE BE ADVISED if Energy was NOT requested, please revise online to add Energy if needed.

As of January 2015, a HVAC Tech fee ($69) may apply for late energy requests if technician is required. 

If you experience heat/ac problems, a group member must call 410-313-7091.  School staff members do NOT have the authority to request on your behalf.  

 

48 Hours in Advance, EMS web users MUST make changes or cancel online when they will not be using previously requested space.  EMS web users can access all web submissions online by selecting “View My Requests” under Reservation tab to make changes/cancellations.  Date and time changes can be made by selecting “Booking Tools”. 

 

 HCPSS Outdoor School Maps

Inclement Weather/Field Closure Hotline – 410-313-6827                http://www.hcpss.org/schools/emergency-closings/

 
 
For any public assembly where 250 or more persons are anticipated,
the using organization is required to have one certified adult crowd manager
present for every 250 people as specified by the Howard County Fire Marshal.
 
 
Contact Diane Caporaletti 410-313-8293 for the Jim Rouse Theatre       www.rousetheatre.org
  
** A separate online request must be submitted for each school **
 
 
STAFFING FEES APPLY TO ALL SUMMER BOOKINGS BEGINNING 4:30PM WHEN SCHOOLS ARE NOT IN SESSION 
  
Outdoor Areas   (Late requests processed on a first come first serve basis)
   
  Activity Period Submission Deadline 
 

Fall (Sept. 1 - Nov. 30)

June 1

 

Spring / Summer (Apr. 1 - Aug. 31)


January 1

    
Indoor Areas   (Late requests processed on a first come first serve basis)

  Activity Period

Submission Deadline 

 

Fall (Sept. 1 - Dec. 31)

June 1
 

Winter (Jan. 1 - Mar. 31)

October 1
 

Spring (Apr. 1 - June 30)

January 1
 

Summer (July 1 - Aug. 31)

April 1

CONFIRMATION EMAIL MUST BE PRESENT AT ALL TIMES WHILE ACTIVITY IS IN PROGRESS!
 
 
Note: Community/Building-Use Fees (PDF) – Fees charged offset a portion of the cost of this program. 
 
 
Food and beverage consumption is limited to Cafeteria space ONLY!  Food is NOT allowed in any classroom areas and is strictly enforced. 
 
HVAC turnover occurs (pending current temps) on or about April 15th and heating on or about October 15th.  As of January 2015, Energy not previously requested online may incur a HVAC Tech fee (minimum 4 hours/$69/hr) for late energy requests if technician is required.
 
WINTER/HEATING SEASON OPERATING CONDITIONS

1. School day (Monday-Friday) – Temperatures are to be maintained as follows:

     a. Classroom areas, portable classrooms, media centers, cafeterias, multipurpose rooms, administrative areas, and teacher planning areas will be 70˚F (+/- 2˚F).

     b. All other areas shall be set at 65˚F.

2. On days when school is not in session and overnight (one hour after dismissal of students), the temperature setting is to be 55˚F in all areas.

3. NO PORTABLE HEATERS will be used unless a mechanical failure necessitates supplemental heat.

SUMMER/COOLING SEASON OPERATING CONDITIONS -The new summer guidelines are for the units to run from 1-3 PM and maintain a 78* space temp  (Monday-Friday) – In spaces where cooling is available, temperature settings in all areas of the building being used will be 78˚F. Air conditioning units will operate from one hour prior to approved school start time until one hour after dismissal of students. Following the end of the academic school year in June, air conditioning will be provided only to maintain the integrity of the building environment, to support HCPSS summer school services and for programs where the energy component is requested and paid for separately. Cooling schedules will be lengthened when the Environmental Protection Agency (EPA) designates a Code Orange or higher air quality day.

High School Auditorium Use - No tech services provided for Auditorium use beyond house lights up/down; work lights up/down.  No access to sound/lighting booth.  This applies to all high schools with the exception of JRT @Wilde Lake High. 

Use of High School athletic areas is with the understanding that school practices, games, and matches will be completed prior to community group use.
 
All Kitchen requests must be accompanied by a Cafeteria Worker Request prior to approval. Additional staffing fee may apply.   http://www.hcpss.org/parents/facilities/  
 

SCHOOL CLOSINGS*  http://www.hcpss.org/calendar/
New Year's Day    
Martin Luther King Jr. Day    
President's Day    
Good Friday and Easter Monday    
Memorial Day    
Independence Day   
Labor Day
Rosh Hashanah and Yom Kippur
Primary/Election Days
Thanksgiving Holiday (Thursday and Friday)
Christmas Eve and Christmas Day
Lunar New Year Eve^
Eid Al-Adha^
Diwali^
^2016-2017 school year. Professional learning and/or workdays for teachers were scheduled on these dates.
* Exceptions may be made for special requests and regular religious services , through the Use of School Facilities Office.  For state mandated holidays occurring on Saturday or Sunday, schools will be closed for observance on Friday or Monday.

Unless otherwise requested, only one (1) custodian will be assigned.

For more information  http://www.hcpss.org/parents/facilities/